Tettenhall Tigers Club Handbook
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Mission Statement
Tettenhall Tigers Volleyball Club
aims to provide a supportive environment in which people of all ages are offered
a quality volleyball learning experience that is fun, equitable, safe, welcoming
and child friendly.
It is our goal for all members to learn a love for the sport of volleyball and
appreciate the positive contribution it can make in their lives.
We aim to help all members whether players, coaches or officials to reach their
full potential by providing experiences and opportunities at all levels from
local through to regional and national standard.
We will support the development of volleyball within the City of Wolverhampton,
the West Midlands region and nationally.
Tettenhall Tigers Volleyball Club expects all members to contribute to the ethos
and reputation of the club through high levels of manners, respect and sporting
behaviour.
Constitution
1. Name
The club will be called TETTENHALL TIGERS VOLLEYBALL CLUB and will be
affiliated to the English Volleyball Association.
2. Aims and Objectives
The aims and objectives of the club will be:
to offer coaching and competitive opportunities in Volleyball
to promote Volleyball within the local community
to ensure a duty of care to all members of the club
to provide all its services in a way that is fair to everyone
to ensure that all present and future members receive fair and equal treatment
3. Membership
Membership will consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by
joining the club will be deemed to accept these regulations and codes of conduct
that the club has adopted.
Members will be enrolled in one of the following categories:
Senior member
Junior member
Beginner member
4. Membership Fees
Membership fees will be set annually and agreed by the Management Committee or
determined at the Annual General Meeting.
Fees will be paid by cheque and in cash only, unless otherwise agreed by the Committee.
5. Officers of the Club
The Officers of the Club will be:
Club Chairperson
Club Vice-Chairperson
Club Secretary
Club Treasurer
Junior Development Officer
Club Welfare and Equity Officer
Fixtures / Facility Co-ordinator
Volunteer Co-ordinator
Communications / Publicity Officer
Sales Officer
6. Team Officers
Each team will elect the following officers:-
Captain
Fixtures Secretary
Transport Secretary
Results Secretary
Officials Secretary
Team Treasurer
Equipment / Kit Officer
(Team players without a specific role will take on the duties of setting up and
putting away equipment for training and matches.)
Officers will be elected annually at the Annual General Meeting.
All officers will retire each year but will be eligible for re-appointment.
7. Committee
The club will be managed through the Management Committee consisting of:
All the Officers of the Club.
Individual team Captains.
A representative from the junior section.
Only these posts will have the right to vote at meetings of the Management
Committee.
The Management Committee will be convened by the Secretary of the club and held
no less than twice per year.
The quorum required for business to be agreed at Management Committee meetings
will be: 60% of those eligible to vote.
The Management Committee will be responsible for adopting new policy, codes of
conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as necessary
and appoint advisers to the Management Committee as necessary to fulfil its
business.
The Management Committee will be responsible for disciplinary hearings of
members who infringe the club rules/regulations/constitution. The Management
Committee will be responsible for taking any action of suspension or discipline
following such hearings.
8. Finance
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on: May 31st
A statement of annual accounts will be presented by the Treasurer at the Annual
General Meeting.
Any cheques drawn against club funds should hold the signatures of the Treasurer
plus up to two other officers.
9. Annual General Meetings
Notice of the Annual General Meeting (AGM) will be given by the Secretary. Not
less than 14 clear days notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a
statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the
Secretary prior to the AGM.
Elections of officers are to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 25% of the membership
The Management Committee has the right to call Extraordinary General Meetings (EGMs)
outside the AGM. Procedures for EGMs will be the same as for the AGM.
10. Discipline and Appeals
All complaints regarding the behaviour of members should be submitted in writing
to the Secretary.
The Management Committee will meet to hear complaints within 10 days of a
complaint being lodged. The committee has the power to take appropriate
disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the
person who lodged the complaint and the member against whom the complaint was
made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following
disciplinary action being announced. The committee should consider the appeal
within 7 days of the Secretary receiving the appeal.
11. Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a
majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the
property of the English Volleyball Association or another volleyball club with
similar objectives of those of Tettenhall Tigers Volleyball Club
12. Amendments to the Constitution
The constitution will only be changed through agreement by majority vote at an
AGM or EGM.
13. Declaration
TETTENHALL TIGERS VOLLEYBALL CLUB hereby adopts and accepts this constitution as
a current operating guide regulating the actions of members.
Club Chairperson
SIGNED:..................................... DATE:
....................
Name: ..........................................................................
Club Secretary
SIGNED: .................................... DATE:
....................
Name: ..........................................................................
Equity Statement
-
This club is committed to ensuring
that equity is incorporated across all aspects of its development. In doing so
it acknowledges and adopts the following Volleyball Englands definition of
sports equity:
-
Volleyball England supports the principle of equal opportunities for all
participants, member, representatives and employees whilst working for, or on
behalf of the Volleyball England. It opposes all forms of unlawful and unfair
discrimination on the grounds of age, colour, race nationality, religion, ethnic
or national origin, gender, marital status, sexuality, or unrelated criminal
convictions, or disability.
-
The club respects the rights, dignity and worth of every person and will treat
everyone equally within the context of their sport, regardless of age, ability,
gender, race, ethnicity, religious belief, sexuality or social/economic status.
-
The club is committed to everyone having the right to enjoy Volleyball in an
environment free from threat of intimidation, harassment and abuse.
-
All club members have a responsibility to oppose discriminatory behaviour and
promote equality of opportunity.
-
The club will deal with any incidence of discriminatory behaviour seriously,
according to club disciplinary procedures.
Codes of Conduct
CODE OF CONDUCT FOR PLAYERS
The essence of good ethical conduct and practice is summarised below. All
players must:
Always adhere to the positive
aspects of the sport and show respect for match officials, volunteers, coaches
and opposing players.
Accept responsibility for their own
behaviour and performance during practice and matches; representing the club in
a positive way.
Represent Tettenhall Tigers
Volleyball Club in a positive way at all times.
Respect and look after all training
and playing areas at all times, leaving venues the way that they were found.
Abide by the instructions of their
coach and officials, provided that they do not contradict the spirit of their
code of conduct.
Undertake an assigned team duty /
responsibility set out for the season.
Use correct and proper language at
all times.
Accept success and failure, victory
and defeat equally.
Make every effort to attend club
training sessions and matches.
Inform the Coach for training
sessions and the Captain for matches if unable to attend.
Resist any temptation to take
prohibited substances or use prohibited techniques.
Support other club members both on
and off court.
Respect all club members in line
with the Equity Policy.
Ensure all training / match and
surety fees are paid promptly.
CODE OF CONDUCT FOR PARENTS AND
GUARDIANS
Encourage your child to learn the
rules and play within them
Discourage unfair play and arguing
with officials
Help your child to recognise good
performance, not just results
Never force your child to take part
in volleyball
Set a good example by recognising
fair play and applauding the good performances of all
Never punish or belittle a child
for losing or making mistakes
Publicly accept officials
judgements
Support your childs involvement
and help them to enjoy their volleyball
Use correct and proper language at
all times
Ensure all training / match and
surety fees are paid promptly.
CODE OF CONDUCT FOR CLUB OFFICIALS
AND VOLUNTEERS
The essence of good ethical conduct and practice is summarised below. All
volunteers and officials must:
Consider the wellbeing and safety
of participants before the development of performance
Develop an appropriate working
relationship with performers, based on mutual trust and respect
Make sure all activities are
appropriate to the age, ability and experience of those taking part
Promote the positive aspects of
Volleyball (e.g. fair play)
Display consistently high standards
of behaviour and appearance
Follow all guidelines laid down by
the Volleyball England and the Club
Hold the appropriate, valid
qualifications and insurance cover
Never exert undue influence over
performers to obtain personal benefit or reward
Never condone rule violations,
rough play or the use of prohibitive substances
Encourage performers to value their
performances and not just results
Membership Category
and Pricing Policy
Training runs from September to July and is held on Monday evenings at the
Denise Lewis
Centre, King's C.E. School, Regis Road, Tettenhall, Wolverhampton, WV6 8XG. Please note that training does not take place
during school holidays in view that the school will be closed. The sports hall is also used during exam times at which time we use
other gyms located around the school premises.
Training is split into two sessions:-
-
Session A - Juniors & Beginners:- 8 years and over (6:30pm - 7:40pm)
-
Session B - Seniors:- 13 years and over (7:45pm - 9:30pm)
The prompt payment of fees is
important to the successful running and ongoing development of the club. We
accept payment in Cash or by Cheque. Cheques should be made payable to
'TETTENHALL TIGERS VOLLEYBALL CLUB'. Training fees can be split into three
instalments to coincide with the school terms. This is because the gym will not
available during school holidays. There will also be an option to pay your fees
in full for the whole year if you prefer, with training running from September to
July.
The fees for the 2008/2009 season (September to July) are as follows:-
Training Session A - Juniors &
Beginners (Mondays 6:30pm to 7:40pm)
Term 1 = £35.00
Term 2 = £30.00
Term 3 = £30.00
Total Payable = £95.00
Training Session B - Seniors
and advanced players (Mondays 7:45pm to 9:30pm)
Term 1 = £40.00
Term 2 = £40.00
Term 3 = £30.00
Total Payable = £110.00
It is important to note that these amounts do not include match fees. These have
to be paid at the end of each home/away match to cover refereeing, hall fees and transport costs.
Payments should be given to Sally
Johns
(Club
Treasurer) or Julie Banks (Communications & Publicity Officer) on training
nights.
Roles and
Responsibilities of Committee Members
CLUB ROLES AND RESPONSIBILITIES
| Club Chairperson |
Steve Cousins |
| Club
Vice-Chairperson |
James Dean |
| Club Secretary
|
Kelly Cartwright |
| Club Treasurer
|
Sally Johns |
| Junior
Development Officer |
Nick Shaffery |
| Club Welfare
Officer / Equity Officer |
Alison Darby |
| Fixtures /
Facility Co-ordinator |
Georgie Wheatley |
| Volunteer
Co-ordinator |
Anna Cousins |
| Communications /
Publicity Officer |
Julie Banks |
| Sales Officer |
Sally Johns |
TEAM ROLES
AND RESPONSIBILITIES
| ROLE |
JOB DESCRIPTION |
NAME / SIGNED |
| Captain |
- Checking availability of
the team for training and matches
- Inform Coach of the
availability
|
NAME: SIGNED: |
| Fixture
Secretary |
- Confirm fixtures
- Inform Coach and Captain
|
NAME: SIGNED: |
| Transport
Secretary |
- Arrange transport for
matches
- Record who has paid match
fees
- Pass away match fees to
Team Treasurer
|
NAME: SIGNED: |
| Results
Secretary |
- Keep a record of results
- Forward results to League
Secretary
- Pass a copy of results to
Secretary and Communications / Publicity Officer
|
NAME: SIGNED: |
| Officials
Secretary |
- Organise a rota for your
team to officiate other teams matches
- Check availability of
Officials for your team matches
|
NAME: SIGNED: |
| Team
Treasurer |
- Collect match fees for home
matches
- Record who has paid match
fees
- Pay Officials
- Collect match fees from
Transport Manager
- Pay out to drivers at the
agreed rate
- Forward any outstanding
monies and balance sheet to the Club Treasurer
|
NAME: SIGNED: |
| Equipment
/ Kit Officer |
- Organise a rota for washing
of team kit
- Ensure Kit, Balls, First
Aid Kit, Accident Book are available for all matches
- Organise scoring /
recording equipment for matches
|
NAME: SIGNED: |
| Other Team
members |
- Responsible for setting out
and putting away equipment for matches and training.
|
NAME: SIGNED: |
Schools and Youth,
"Let's Play Volleyball"
The Schools and Youth Development
Commission of Volleyball England works strategically with the National Office
staff members to guide the progress of Volleyball for young people in schools
and clubs. You should be able to find all that you need for your school/club to
deliver a high quality Volleyball experience for young people by using the
Lets Play Volleyball National Youth Volleyball Programme. Tettenhall Tigers
Volleyball Club is aware of the "Lets Play Volleyball" programme and is working
with the "Lets Play Volleyball Cards".
Lots more information can be found at
http://www.volleyballengland.org/Schools_and_Youth/index.php
A copy of our Handbook is available
for download in either Microsoft Word or Adobe PDF format. Simply click on the
file you want and then click 'Save' to save the file to your local machine.
